West Virginia State Tax Guide

Need to register taxes in another state? Review the State Tax Guide section in our Tax Services Toolkit. 

REQUIRED REGISTRATIONS

  • Unemployment Insurance: Workforce West Virginia

  • Income Tax Withholding: Virginia State Tax Department 

REQUIRED INFORMATION

  • SIT ID # (format: XXXX-XXXX)

  • SIT payment frequency

  • SUI ID # (format: XXXXXXXXX-X)

  • Current year SUI rate

Required Information For Localities

  • All Local tax EIN formats are unavailable/unknown, use FEIN.

REGISTERING FOR UNEMPLOYMENT INSURANCE

New employers in West Virginia can register with WorkForce West Virginia by completing the online application.

TIP:

Future-date registration is possible for this state's unemployment insurance! 

Once registered, you will receive an Unemployment Account Number (UI) and Unemployment Rate (%) which you will need to enter into Namely Payroll under Company > Tax  (UI tax). 

Businesses that have run payroll in West Virginia before can find their Unemployment Compensation Account Number on notices received from WorkForce West Virginia such as the Quarterly Contributions Report (WVUC-A-154) 

Contact:

Call the agency at (304) 558-2677 if you need further assistance.

 

REGISTERING FOR INCOME TAX WITHHOLDING

If this is your first time running payroll in West Virginia, you'll need to register with West Virginia State Tax Department by completing the online registration. 

TIP:

Future-date registration is possible for this state's income tax withholding! 

Once registered, you will receive a Withholding Tax Account Number (WH) which you'll need to enter into Namely Payroll under Company > Tax (WH tax).

If you've run payroll in West Virginia previously, you can find your Account Number on notices received from the West Virginia State Tax Department. 

Contact:

Calling the agency at (304) 558-3333 if you need further assistance.

 

ADDITIONAL REQUIRED STATE TAXES

Huntington City, WV

If you are an employer in Huntington City you are required to obtain a unique employer ID. If you have not yet registered your business with the City of Huntington Finance Division, you may do so by completing the application online.

Tip:

Call the city at (304) 696-5969 if you need further assistance.

Once registered with the locality, you will receive an Account Number which you will need to enter into Namely Payroll under Company > Tax (UI tax).

Parkersburg, WV

If you're an employer in Parkersburg, you are required to obtain a unique employer ID. If you have not yet registered with the City of Parkersburg, please do so by calling (304) 424-8556.

Once registered with the locality, you will receive an Account Number which you will need to enter into Namely Payroll under Company > Tax (UI tax).  

POWER OF ATTORNEY FORMS

Please note, Namely does not require a Power of Attorney for this state at this time. It is not required to file or remit payments on your behalf. If one is needed to resolve a tax matter, the tax notice team will request one from you at that time.



If a Power of Attorney is requested from you, you should email completed copies of the forms namelyPOA@Namely.com with the CID in the subject line for processing. We will update our system and maintain a copy of each form for record-keeping purposes



For additional information on Power of Attorney, read Completing the Power of Attorney Package.

 

STATE INCOME WITHHOLDING FORMS

Namely uploads Federal and State W-4 documents to your HRIS site for use during Onboarding, or if you need to send W-4s to employees who need to make withholding adjustments. 

Tip:

The most up to date W-4 documents can be found in the Namely section of the Document dropdown menu in Onboarding and Manage eSignature.

Form Name: WV/IT-104 

Accepts Fed W-4: Yes 

Comments: Each employee should file a withholding exemption certificate, Form WV/IT-104, when employment begins. Employers can accept federal Form W-4 in lieu of Form WV/IT-104 unless the employee claims a different number of exemptions for state and federal purposes or is a nonresident. Special withholding allowances provided on Form W-4 cannot be claimed on West Virginia form WV/IT-104.



If an employee does not file a certificate, the employer must withhold the amount of tax as if the employee claims no exemptions.

 

PAYROLL + TAX FACTS

Refer to this document for more information:2022-2023 Federal and State: Payroll and Tax Fact Sheet.